Your wedding day: one of the most special moments and experiences of your life. To make sure that you end up with everything that you have ever dreamed of, it’s important to take care in your wedding planning and one of the key factors to a successful wedding is knowing how to pick a wedding venue that will make your wedding as beautiful as you have always wanted it to be.
Following is a wedding venue checklist to help you remember the things to consider about your venue, tips on how to pick a wedding venue, what you should do while looking, the details that you should keep in mind, and much more:
When it comes to your wedding budget, you should consider how much of a budget you will need for the venue. It’s important to consider that the venue will be one of the biggest costs of your wedding. Make sure that you define what the minimum and maximum of what you are willing to spend on the venue and whichever venue falls outside of the “venue” budget, discard it.
Before setting out to look for the venue, you will want to have a clear idea of how many people you’re inviting. This will help you to define the size and your needs. Not every venue that you may be interested in will be big enough for all the guests that you are inviting.
Any venue will want to know what date you are thinking about to ensure availability. Define your wedding date, but allow for flexibility if it’s the perfect venue on a different date.
Before looking for venues, what style of wedding do you want? This will help you better define the venues to look for. A wedding by the lake isn’t possible unless you find a venue by a lake. Also, you will want to look into styles of architecture and venues if you want an indoor wedding to be sure that they go along with your décor, etc.
Some venues may not have your exact date available, so find out what dates are available and how many you have to choose from so that you can check with guests to see what works best for everyone.
What do you want? An indoor wedding so you can be certain rain won’t affect your festivities or an outdoor wedding with great views? Before looking for venues, define if you want an outdoor wedding or indoor and research that type of venue in the city where your wedding will be.
Location is very important when it comes to planning your wedding. You could choose a beautiful destination and venue, but if it’s very difficult to get to or doesn’t have adequate lodging for guests, you may discover that it isn’t a very viable option. Decide on a good location that gives you the best of both worlds: beauty and functionality.
Surprise, surprise. Wedding venue insurance is a very real thing. Things happen. Accidents come up and people get sick, because life can be messy. After putting down money for a venue and not being able to make the date, you don’t want to waste all that money. That’s where wedding venue insurance comes in. If the venue is insured, go for it. If not, think twice about it.
Check to see what limitations the venue of your choosing has. While you may be crazy about letting helium-filled balloons into the air for your wedding, the venue next to the ocean or lake may not allow it for marine protection. Perhaps you want to throw confetti into the air at the end of your ceremony. If this is highly important for you, check to make sure that your venue allows you to use confetti.
To truly get an idea if a venue is for you and how beautiful it could look “all done up,” ask the venue to show you any pictures that they may have of previous weddings. Most well-known wedding venues will have plenty of photographs to share with potential customers.
Before you look for your venue, make a list of what you would like the venue to have. Do you want it to have a large garden, perhaps a lake or pond, or maybe an area for children? Carry a checklist with you when looking for venues and place them in the order of importance. You may not be able to find everything that you want, but you should be able to get the most important things.
You may have found the perfect venue with everything you could have ever wanted, but you need to make sure that it has the capacity for the number of guests that you want to invite.
Take pictures of the venues that you visit. Chances are that you will not be able to make a decision upon visiting. Pictures will help you to be able to take your time back home with your spouse to determine if it’s what you want.
Have you found a venue that you like, but you aren’t sure? Make a list of pros and cons and see which list is longer.
Do you want a bouncy house for the kids? Or perhaps a big space for a dance floor? Determine if your desired venue has enough space for everything that you have planned.
You will most likely not find the perfect venue on the first day of searching. Visit as many venues as you can at the beginning so you can know what you like and do not like about the venues. This will help you to be sure about your decision.
What if you choose a place with a balcony and the balcony is one of the most important things that you want in your venue, but then the wedding venue gets renovated before your wedding date and they remove or change the balcony? You will want to make sure that the place will look “as is” when you book it.
If you choose an outdoor venue, you will want to find out what options the venue offers for if it rains. Do they have a pergola that can be used in case of rain? Will you have to go indoors? While you are most likely planning your wedding for a day in the dry season, unexpected rainy days happen.
Finally, make a decision on your venue and sign a contract. Don’t forget that the venue will be one of the most important components of a successful wedding, so take your time, follow a wedding venue checklist, and investigate as many details as possible so that your wedding comes off without a hitch.